Finance Operations Manager

Job Summary

The Corporate Services department provides a wide range of financial and administrative services including accounting, financial planning and budgeting, decision support, information technology, performance and enterprise risk management, human resources and office administration and fundraising.

Reporting to the Chief Finance Officer (CFO), the Financial Operations Manager position would be suitable for an individual with a background in project accounting and leadership of a financial operations unit in a research environment. The position is responsible for the day-to-day operational management of the financial services provided for all ONC divisions, supervision of a small unit of financial services staff, project accounting for various ONC projects and ONC’s annual operating fund, including ensuring compliance with financial policies of the UVic and ONC’s funding agencies.

Responsibilities include: Application of Public Sector Accounting Standards (PSAS) and other Generally Accepted Accounting Principles (GAAP) as applicable in performing daily tasks; management of day-to-day operations of ONC Finance Services; ensuring the preparation and reconciliation of monthly financial reporting, outstanding commitments, cash flow and annual reconciliation to GL; oversight of project claims and invoicing process; assuring compliance with funders’ and contract eligibility criteria; ensuring the development of monthly, quarterly and annual financial statements for projects; project audit oversight and preparation of working papers and reports for both internal and external users, governing bodies and funding agencies. Responsibilities also include establishing financial operations practices and procedures within ONC that align with ONC and UVic policies and procedures and generally accepted accounting principles. The Finance Operations Manager in coordination with the CFO, makes recommendations and informs the decision-making of operational planning.

The Financial Operations Manager may periodically be required to work outside of regular office hours (Mon-Fri, 8:30 – 4:30) and on weekends in support of audits or other financial activities.

Job Requirements

This position requires an undergraduate degree in commerce, finance, accounting or related field plus completion of a professional accounting designation (CPA, CA, CMA or CGA) and 5 years experience with complex budgeting and financial analysis of multi-million dollar budgets, including 3 years leadership experience, preferably in a post-secondary environment. An equivalent combination of education, experience, and training may be considered.

Experience requirements:

  • Financial analysis and planning
  • Year end audit support
  • Not for profit accounting
  • Financial statements preparation
  • Development, maintenance and implementation of financial policies and procedures
  • Leadership and supervision of a financial operations unit

Competency requirements:

  • Excellent communication skills with strong written and verbal skills
  • Strong organizational skills with ability to manage multiple budgetary and procedural projects, with many external partners
  • Ability to work under pressure and with time constraints
  • Demonstrated ability to exercise judgement independently
  • Self-motivated, and consistently meet deadlines
  • Strong interpersonal skills with ability to building and maintaining productive and supportive working relationships, with integrity, diplomacy and tact, and the ability to work as part of a team
  • Ability to maintain a confidentiality of personal and sensitive information
  • Superior level of skill in a networked, computer environment that includes software packages such as Word, Excel, Outlook, and Share Point


  • Knowledge of ocean research and related research funding
  • Experience in an academic (or equivalent) environment with an understanding of University structure, policies, and procedures
  • Knowledge of University systems such as ViewCat, FAST Finance, Journal Voucher, Budget and Forecasting, WebReq, Chrome River and FAMIS

Closing Date: Ongoing until filled

Opening Date: 

Monday, March 1, 2021 - 11:00

Closing Date: 

Friday, December 31, 2021 - 16:30

Full Job Description: